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Health and Safety

Health and Safety

At Gisborne District Council we take health and safety seriously.  We're constantly looking at ways to improve our performance in this area. We're developing best practice standards to guide our organisation as it embraces the requirements of the Health and Safety at Work Act(external link) (HSWA).

HSWA sets out the ​​​principles, duties and rights in relation to workplace health and safety. It is just the beginning and signals a new way of thinking about health and safety. This is not just about compliance - it’s about getting people home healthy and safe.

Health and Safety Policy [PDF, 603 KB]

Contractor pre-qualification scheme

We teamed up with other councils and SHE Software NZ Ltd to develop a new pre-qualification process - SHE pre-qualification. This helps us meet our responsibilities to ensure contractors working for, or on council assets and/or supplying services, have effective health and safety management systems and hold current and relevant insurances. This is in an effort to prevent harm to people and the environment or damage to property.

Benefits to contractors

• An easier system that will enable contractors to be pre-qualified for multiple councils through one process. 
• Improved relationships between contractors and councils
• Contributing to the WorkSafe New Zealand’s statement of intent strategy to reduce injuries by 2020

How to apply 

This process requires contractors and sub-contractors who carry out services for councils, to apply to become pre-qualified every 2 years, with insurance renewals done annually. If these expire in the system, councils may not allow you to carry out work for them until renewals are received.

The application is simple to follow, with guides and resources for what you need to have prepared before you start the questionnaire. This will make the process quick and easy while still ensuring compliance is met and evidence is submitted.

The fees, paid online are inclusive of all insurances when registering or renewing.

Note - the fees below are effective from 1 January 2019
Contractor size Number of workers Number of insurances 2 year cost (excl GST)
Small Less than 5 Unlimited $280
Medium Between 5 and 24 Unlimited $525
Large 25 or more Unlimited $1025

Contractors who pre-qualified before 1 January 2019 will still need to pay insurance renewals until the period of your next actual pre-qualification renewal. 

As contractors become pre-qualified, company details are available on the Approved Contractor List(external link)

This provides visibility to contractors and councils to identify who is approved, assisting with the tendering process and council procurement.  

Start your application

You need an email address prior to starting your application as this will be required to complete the process. 

To easily upload evidence, we suggest you set up a folder on your desktop to save documents required for your application.

Here's the link to start your application.(external link)

This process is being handled by the Waikato Local Authority Shared Services, along with the Bay of Plenty Local Authority Shared Services using an internationally recognised portal.